Our Office Manager is the first point of contact for customers, suppliers, colleagues and all other callers, but the role extends much further than that. You will also be responsible for bookkeeping and HR administration for the company. You will manage all of the facilities in our lovely office, organise the travel needs of colleagues and be a friendly face for the company. You will keep the wheels of our office operations in motion.
This is a part-time position; approximately 20 hours per week (Flexible).
Key Responsibilities & Duties
The successful candidate will be responsible for the following:
Bookkeeping
Organising supplier invoices and posting to Creditors Ledger
Creditor reconciliations to statements and dealing with creditor queries
Organising invoices for bi-monthly payment run and issuing remittance advice
Monthly foreign currency bank reconciliations
Administration of staff expenses and company visa card reporting
CSO returns
Office Management
Oversee purchase ordering of all facilities related goods and services including office stationery and kitchen supplies
Facilities management including the co-ordination of office maintenance and repairs
Manage central services such as post, couriers, taxi, travel, insurance
Organising meetings which take place in the office and ensuring meeting rooms are adequately set up and equipped
Organising ad hoc events both on and off-site e.g Christmas party
Office reception duties and ad hoc administration work
HR Administration
Administration of staff benefits and taxsaver tickets
Recording staff leave and timesheets management
Induction of new staff and coordination of staff departures
Management of Personnel File, Employee Database and HR Portal;
Update Employee Handbook & other HR policy documents as required;
Responsibility for recruitment advertising and support recruitment of assigned roles
Track compliance with various legislative requirements in relation to all aspects of employment & pension legislation in areas such as Working Time Act, Minimum Notice, Temporary Employees, Benefit in Kind (BIK) deductions, Health & Safety, etc;
Other ad-hoc employee correspondence
Skills/Experience Requirements
2-3 years’ experience in a bookkeeping/office manager position
Have the ability to work on own initiative and to prioritise effectively
Strong communication and interpersonal skills when dealing with people of all levels
Professional approach with a high degree of confidentiality
A multi-tasker who is a fast learner and flexible
Proficient in PC use including MS Word and Excel
Knowledge of TAS Books is an advantage but not essential
Applicants
A competitive salary will be offered based on qualifications and experience.